By providing fast and secure information sharing among enterprises and integrating operation processes of enterprises, Galadin Supplier and Sourcing Management System aims to quickly balance the purchase demand of enterprises and the supply of suppliers, hence enhancing the collaboration among enterprises in the supply chain, helping enterprises to effectively reduce costs, to improve profitability and therefore to gain an edge in competition.

Background
 As suppliers are important trading partners of enterprises, it is important for enterprises to consider the questions of how to send long-term production plans to suppliers, how to achieve the JIT delivery by suppliers and how to control, track and analyze the delivery records of suppliers. Moreover, enterprises have long been pondering the issue of how to choose the right suppliers and make use of suppliers well. Galadin Supplier and Sourcing Management System can improve relations with suppliers, reduce supply risks and supply costs by providing integrated management of suppliers.

Functional Modules

(1) Supplier Collaboration Portal
 The system provides an interaction platform for suppliers on which they can get self-help services. Both enterprises and suppliers can benefit from it.

A. Information release
 Through supplier portal, it is possible to inform suppliers with information on things like tender, results of supplier performance evaluation and supplier performance improvement.

B. Tender and bidding
 Suppliers can tender or bid on the portal for the follow-up sourcing.

C. Order confirmation
 In light of their own situation, Suppliers can confirm purchase orders that are released on the supplier portal.

D. Delivery notification
 After sending goods out, suppliers can maintain the delivery notifications on the portal and make the delivery state shown on the coal supply and sale management system and the material management system synchronously for the benefit of the relevant staff to track the state of purchase orders.

E. Inventory Check 
 Suppliers can check the information about the inventory which are released on the supplier portal and then organize stocking-up in advance, hence promoting the realization of joint management of inventory among suppliers.

(2) Supplier Performance Management
The system offers self-help services and an interaction platform for suppliers.

A. Supplier performance statistics
 The system can come up with some supplier performance statistics from many dimensions such as price, quality, delivery and service, set the weight of KPI in all assessments, support the 360-degree evaluation with the participation of multiple sides and work out comprehensive evaluation results of supplier performance.

B. Supplier rating 
 The system can rate suppliers anew according to the grades in the supplier performance evaluation, set the grade range for each supplier rate and work out supplier rating proposals.

C. Supplier performance improvement
 After the results of supplier performance evaluation come out, workers responsible for sourcing can formulate improvement plans for suppliers with poor grade and send them to suppliers through e-mail or release them on the supplier portal.

(3) Sourcing management
 This function module is responsible for the management of the sourcing process in every purchase project.

A. Purchase project initiation
 The work involved includes collecting purchase need, setting up purchase projects and approving purchase projects.

B. Defining sourcing approach and templates
 The system can maintain the sourcing approaches and template of every approach according to the material purchase strategies.

C. Defining evaluation indicator
 Evaluation indicators and the weight of every evaluation indicator should be defined.

D. RFQ management 
 Enterprises send RFQ notifications and check and compare the quotations of suppliers.

E. Tender and bidding management
 The work involved includes drafting bidding documents, issuing biding documents, opening tenders and evaluating bidding.

F. Reverse auction management
After a reverse auction notification is released, suppliers call auction and the one with lowest price win the deal.

(4) Supplier Access 
 Enterprises can learn the basic information and the state of suppliers from supplier registration, audit, certification and credit management and establish a supplier access mechanism to check the qualification of suppliers. Only suppliers that have passed the certification can participate in the sourcing activities.

A. Supplier registration
Suppliers should input information in registering the system, declare their supplied materials or service type and answer surveys which are generated according to their registration information.

B. Supplier registration review
 Suppliers should submit relevant certificates after having finished and passed surveys.

C. Supplier approval
 Suppliers can be accepted after they have passed the certification and the review of supplier qualifications and certificates.

(5) Supplier information management
 This function module aims to managing the basic information and state of suppliers.

A. Supplier code application
 Once suppliers are approved, supplier code applications will be sent to the master data management platform which will then offer formal codes to suppliers.

B. Supplier credit management
 The work involved includes supplier credit application, credit review, credit awarding, credit adjustment, management of credit excess and query of supplier credit reports.

C. Supplier information maintenance
 The system maintains the supplier information like the adjustment of account banks of suppliers, supplier freeze and supplier resumption.

(6) Truly Development-oriented System
 As the data structure of the system is compatible with internationalized information structure models such as SAP and Oracle ERP, the system enables communication and data exchange with other systems via various forms like XML and WEB Service and supports the standard enterprise service bus.

Key Benefits
 ●Gadalin coal supplier management system can transmit the information about the change in supply and sale at the first moment through the real-time information sharing, achieve the high degree of coordination between supply and production and effectively establish the close cooperative partnership with suppliers. 

 ●As the system has set up the supplier access mechanism, it is possible for enterprises to choose the right suppliers to conduct upstream cooperation.

 ●The system can help enterprises to set up a scientific and full-fledged supplier performance evaluation system, conduct all-around evaluation of supplier performance with performance scorecards, realize the objective and quantitative evaluation, assess data flexibly by combing with labor effort and work out some comprehensive evaluation analysis.

 ●As the system can rates suppliers, coal mine enterprises can apply the different supplier relation management processes to suppliers at different levels and reset the performance evaluation criteria for suppliers according to the results of supplier performance analysis so as to promote the supply and service quality of suppliers.

 ●The system can achieve the informatized management of the sourcing process, search suppliers all round the world and evaluate and certify suppliers in a scientific and comprehensive way with the help of electronic approaches and on the basis of the overall strategy of an enterprise. The goal is to help enterprises establish the strategic supply with a set of standard and effective supplier development system.

Potential Client
The system is applicable to various enterprises in energy industry which involve multiple tasks, departments, sectors and operational forms and cover production, transportation and sale, especially for medium and large-sized coal mine enterprises who intend to improve work efficiency and economic returns of enterprises by realizing informatized management of the entire business process.